Position: Internship Program Coordinator

Department: CIEE Berlin

Reports To: Senior Program Manager of Customized and Internship Programs

Location: CIEE Berlin

Hours: 32 hours per week, November 3, 2025 through August 31, 2026

CIEE:
A nonprofit, non-governmental organization, CIEE is the country’s oldest and largest nonprofit study abroad and intercultural exchange organization. Since 1947, CIEE has helped thousands of people gain the knowledge and skills necessary to live and work in a globally interdependent and culturally diverse world by offering the most comprehensive, relevant, and valuable exchange programs available.

Summary of Position:

The CIEE Internship Program Coordinator is responsible for assisting the internship team in the planning, organization, and execution of all CIEE internship programs and experiential learning activities in Berlin. The Internship Program Coordinator will be responsible for sourcing local internship host companies and organizations and coordinating student internship placements in a variety of student internship roles. The Internship Program Coordinator may be required to participate in CIEE global projects and activities related to program development and sharing best practices in experiential education as well. CIEE is committed to recruiting and retaining the best people in the industry, particularly those who are passionate about international education, are self-starters with high levels of energy and autonomy, and are dedicated to exceed expectations in every challenge. This position supports strategic growth of internships and experiential learning in Berlin through the streamlined coordination and improvement of all relevant services.

Primary Responsibilities:

Supports the internship team with administrative duties and additional activities related to internship, service learning, and experiential learning programs in Berlin
Completes administrative tasks for internship and experiential learning programs, including spreadsheet maintenance, financial reporting, email, and data entry
Prepares and manages internship contracts as well as the visa information and other required documentation for participants and host organizations
Coordinates internship program placement needs, including scheduling and conducting individual participant pre-placement meetings, questionnaires, and company interviews
Focuses on assessing German language skills of students seeking German-speaking experiential learning opportunities
Reviews and assists students with preparing and improving CVs, cover letters, and internship program applications
Completes, updates, and distributes all pre-departure materials for internship students
Coordinates the scheduling of seminars and professional development workshops, including identifying and coordinating guest speakers, company visits, as well as cultural and professional excursions
Focuses on maintaining and expanding network partners for experiential learning opportunities, guest speakers and site visits
Distributes and collects student learning contracts as well as mid-term and final evaluations of internship providers and students
Creates and maintains a database of Berlin internship and community partners in Salesforce
Supports with the documentation of internship site placements to provide content for marketing and experiential learning program materials
Accompanies internship student participants to company site visits, networking events, and provides support as during internship orientation and student excursions as needed
Coordinates and assists with site visits for university partners as well as internship providers
Supports and maintains the highest standards of quality and academic excellence for participants in internship and experiential learning programs
Other duties as assigned

Knowledge & Skill Requirements:

Knowledge about the city of Berlin and the professional work environment in Germany
Fluent in English; upper intermediate German language skills are preferred
Strong understanding of German, American, and international cultures
Interest in working with American and international students
Bookkeeping and database management experience
Good judgment and the ability to prioritize workflow
Interest in experiential education and international education
Database management experience (preferred: Salesforce)
Flexibility to work outside of traditional 9am-5pm hours to accommodate meetings with students in U.S. time zones and to accompany students on excursions after their workday.
Strong research skills and close attention to detail
Working knowledge of MS Word, Excel, Power Point
Ability to learn new technologies as applicable to work demands
Excellent written and oral communication
Ability to work autonomously and in small group situations

Work Environment:

Physical Demands:
- Lifting: 0-25 lbs
- Frequency of lifting: infrequent
- Typical business day: 9am-5pm
Additional Physical Demands
- Ability to speak and listen on a telephone
- Ability to type, and view a computer screen
- Ability to bend and sort paperwork in a filing cabinet.
- Ability to walk moderate distances is preferred, with accommodations provided for those with mobility challenges

Visual, Hearing, Dexterity & Mental Demands
- Adequate to perform the essential functions of the job such as using a telephone, answering emails, filing paperwork, viewing a computer screen, and operating office equipment.

All CIEE Germany staff are subject to an extended background check (erweitertes Führungszeugnis) as condition of employment.

Have we sparked your interest? Interested candidates please email a cover letter and CV to Anita Roesler at aroesler@ciee.org

We will contact those candidates we would like to meet with to further discuss this exciting opportunity. Due to high volume, we are unable to respond personally to each candidate. No phone calls please. Applications will be taken until the position is filled. CIEE is an Equal Opportunities Employer.

Applications by individuals from ethnically diverse and underrepresented groups are strongly encouraged.

Workletter #41

24 Inserate in 3 Städten | 06.10.2025

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